Paid Time Off vs Unpaid Leave

By Caregiver Connection 

Whether you are a new or tenured employee, there are times when you are confused between paid time offs and non-paid time offs, right? When can you have either one of them? Let us find out. 

First, let us talk about paid time offs. As a new employee, you will need to complete your probationary period of 90 days (about 3 months), and then you will get your paid time offs. You will need to work not less than a thousand billable hours so that you can get 20 hours of paid time off (PTO). The thousand billable hours is the minimum requirement for the agency to bill to the insurance company. 

For an existing employee who have accomplished his probationary period and a thousand working hours, he is entitled to a PTO rate of two hours per 10 billable working hours. If you have worked for 100 billable hours, then you have an additional two hours of PTO. 


How Do You Request This Paid Time Off? 

We use the BambooHR app and all our employees are familiar with it. It is also where we get our payroll and pay stubs. You can request for your paid time off (PTO) through this application, and it must be done two weeks in advance. 

You must submit a separate request for each day of your PTO using the BambooHR app. For instance, if you want to take a 3-day paid time off, then you need to file individual requests for each three days of your PTO. You also need to put the number of hours for your time off and specify if it is paid or non-paid. 

Your request will be upon the approval of your supervisor, and there are factors considered for approving it: 

  • Company and client needs 
  • The number of employees filing a PTO for that date 
  • First come, first serve basis

Once all these variables are looked into, your supervisor can decide whether to approve or decline your PTO request. 


How Do You Request A Non-Paid Time Off? 

The general process of requesting your non-paid time offs works the same as with the paid ones. You will still use the BambooHR application and get approval from your supervisor. For this type, you will not get any remuneration for the hours you will not be working for the company. 

The same factors apply for the approval of your non-paid time offs: 

  • The company and client’s needs 
  • Number of employees requesting that date 
  • First come, first serve basis

Therefore, there is a chance that your request will be declined when the company needs caregivers, or your client needs you at that time. To make that less frustrating for you, be sure to submit a vacation plan to your supervisor for approval. This will make things smoother and easier on your part. 

If you have questions or concerns regarding paid and non-paid time offs, do not hesitate to give me a call, or the office to request it. In that way, we can find a way for you to get your desired day off without compromising the company and your client’s welfare.